New York City’s co-op boards are notoriously fickle. They can reject you for virtually any reason, providing it does not break any laws. Notably, the board cannot deny your application for purposes relating to (fair housing) – race, religion, color, creed, age, national origin, citizenship status, gender, sexual orientation, disability, and marital/family status.
That leaves the board with plenty of latitudes, however. Buyers can minimize their chances of rejection by knowing what New York City co-op boards are looking for in an applicant, though.
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Credit RatingCredit Rating
Your credit rating is important in the home buying process, of course. However, the board is looking beyond whether or not you qualify for a mortgage. They likely want to see a FICO score in the 750 to 850 range. There are different categories, and this puts you in the “excellent” tier.
Your first step is to examine your credit report before starting your home search to see any mistakes.
Several factors impact your credit score. While the models are propriety, some experts have quantified the different considerations. Foremost is your payment history. okIf you have had issues paying on time in the past; you cannot do much to improve your score in the near term. From now on, you should always try to make your payments on time, even if you do not pay off the entire balance.
Two other essential factors are credit utilization and your loan balances. You can boost your score by paying down your credit cards and other loans.
Aside from your credit score, the co-op board wants to see that you do not have a mountain of debt. Individual loans, such as student debt, are not likely to give the co-op board pause. But, large credit card balances are going to make the board nervous.
Post-Closing LiquidityPost-Closing Liquidity
Most co-op boards look for you to have at least one year’s worth of carrying costs (maintenance fees and mortgage payment) after accounting for your closing costs in liquid assets. Many New York City boards want you to have much more, with two years’ worth of post-closing liquidity more common. You can calculate this simply by dividing your liquid assets by your estimated monthly carrying costs.
The definition of “liquid assets” is a little tricky, though. Boards use different criteria, with some viewing it narrowly (e.g., cash). Others take a more expansive viewpoint (e.g., including retirement accounts). If you have narrowed your co-op search down to individual buildings, you can further inquire to see if you will have adequate liquidity following your closing. Otherwise, taking a more conservative approach to liquid assets will put you in a stronger position when you present your financial information to the board.
New York City co-op boards will want to see a certain level of income versus projected carrying costs. Generally, your monthly expenses should not exceed your income by more than 25%, including maintenance and mortgage payments.
If you find a co-op unit in a beautiful building, keep in mind this rule of thumb. It may very well save you from the board rejecting your board application.
Job historyJob history
The board is seeking applicants that have a steady employment history. If you have been a job hopper, the board is going to view it negatively. In this case, you should be prepared to explain. The board may not find it satisfactory, though. A spotty employment record could doom your application, even if everything else is in order.
Back it upBack it up
You need to make sure the information you have put down on your application matches your tax return. You likely need to provide the board with two years’ worth of taxes and W-2 forms. This is likely easy enough to provide.
But, check your figures. Any discrepancies, even honest mistakes, will arouse suspicion.
Primary residencePrimary residence
Generally, co-op boards are seeking full-time residents. If this is your second home, the board is likely to hold it against you. There are a lot of reasons that many boards maintain this viewpoint. Generally, full-time residents are perceived to have a greater interest, both financially and personally, in the building.
A good neighborA good neighbor
You should demonstrate that you are a good neighbor that will respect the other residents. Remember, the board members are also unitholders that live in the building. Naturally, they want nice neighbors. This means, ideally, you have a “clean” application that does not have any blemishes. These include arrests or if you have ever been sued.
Aside from those obvious issues, your potential future neighbors want quiet people. Your vocation, if it entails making a lot of noise, could doom your application. Additionally, if your job generates a lot of foot traffic into the building, this will draw the board’s ire.
Your lettersYour letters
Co-op boards are also looking for solid professional and personal reference letters. Generally, three to six letters should suffice. The board may also require recommendation letters from your employer (or clients/other professional associations if self-employed) and landlord.
For your personal reference letters, the board will want to know how long he/she has known you and for him/her to attest to your character. For instance, a powerful letter would have the author include various positive character traits, such as honest and ethics, and back it up with anecdotes.
Your professional references should include items such as the nature of your relationship, how long he/she has known you, your workplace accomplishments, and what you bring to the workforce (e.g., hard-working).
Pay the fair valuePay the fair value
To gain acceptance, you should get ready to pay the unit’s fair value. We recognize that everyone likes to obtain a bargain. This is particularly true given New York City’s sky-high housing prices. But, the board wants to protect the unit owners’ financial interests.
That does not mean you necessarily have to pay the list price, of course. It would help if you did not overpay for your co-op unit. But, back up your offer with reliable, comparable sales data. Even if the seller accepts your offer, the board will resist if it does not reflect the fair market value,
The interviewThe interview
The interview is a crucial component to receive the board’s approval. You should dress to impress and remain pleasant. The board is likely to ask you questions about your financial statements. You must be forthcoming and answer honestly. If you have any issues, such as your income dropping, this is your chance to explain.
Final thoughtsFinal thoughts
Remember, information is power. Gaining the co-op board’s approval can seem like a daunting process. Knowing what the board wants in a candidate can help demystify things. You can try to rectify certain areas, preferably in advance, if possible.